April MinutesUpdatedMonday April 19, 2021 byErin Ruppert.
Delaware Valley Youth Sports League
April 12, 2021
Opening: The regular monthly meeting for DVYSL was called to order at 6:30pm on April 12, 2021 as a Zoom Meeting by John Corrie, President.
In attendance: John Corrie, President, Bill Fells, Baseball Vice President, Carly Longhenry, Treasurer, Erin Ruppert, Secretary, Jessica Olcott, Softball Vice President, Dan Wallace (Majors/Minors Baseball Division Head), Scott Ruppert (Rookies/T-ball Division Head), Elizabeth Stahlman (Majors Softball Division Head), Chris Masone (Minors Softball Division Head), Mike Fleming (Buildings & Grounds APP), Dave Bannon (Buildings & Grounds MBF), Jenn Bannon (Concessions), Amber Winslow (Travel/All Stars), BJ Zielinski, Matt Basztura, Liz Winslow, Dale Mabee, Kevin Luhrs, Mark Rizzo, Andrew Santiago, Todd Roessner, George Panasiuk, Craig Newton, Lou DeLauro, Chris Monroe, Samantha Scotti, Grace Biscardi, Colleen Montgomery, Kat Farrell, Heidi Braun, Jon Maney, Kassey Renna, Dan Tully, Chris Mady, Steve Stahlman, Tara Van Horn, Steve Owens, Meghann Davis, Jon Stierle, Brian Fells, Stacy Rutherford, Keith Winslow, Suzanne Newton, Manny Domenech
There is $26,489.87 in our account. Approximately $8000 to be paid for uniforms this week. Made some big purchases this off season (equipment, grill, fridge & freezer).
Over 400 players, record numbers
Added teams in many division
Work with other teams for rescheduling games
Practices will largely be on patches of grass due to games
No update on Log Tavern availability
Mike Fleming asked about availability of cages - yes they are available for practices
On the Field Availability spreadsheet, max one spot (5:30-6:30 or 6:30-7:30 listed) per team per week
Baseball Division Head Reports & Rules by Division - Scott Ruppert, Dan Wallace, Bill Fells
Scott Ruppert - thank you to coaches in Rookies & T-ball for being flexible with sharing fields
Pitch count form for Minors & Majors - all in-game pitches must be recorded using the Google Form, coaches should have the email with the link in their inbox now
Softball Division Head Reports & Rules by Division - Chris Masone, Elizabeth Stahlman, Jessica Olcott
Chris Masone - Minors Softball working on practice scheduling around games
John Corrie - softball pitch count reporting needs to involve the Executive Board and be visible to the Executive Board to ensure rules are being followed
Concession Stand Report - Jenn Bannon
Concessions is stocked
All coaches need to find someone to help at concessions
Umpires have suggested holding games until the volunteers are in there. We want to avoid that.
Forms for teams playing at MBF-Main Field are ready and will be handed out tomorrow in person. Coaches need to secure the volunteers and return the sheet in exchange for uniforms later this week.
Buildings & Grounds / MBF - Dave Bannon
Prepping the field Friday, re-rake Friday night if necessary
Barriers & banners will go up
Good on supplies
Port-a-potty added at Ann St
Another Boro complaint over the weekend
Parking rules must be followed
Litter may or may not be from us, but we’ll be blamed. Take pictures if you’re the last person leaving the field
Avoid the Green House across from the field
Request for a garbage can at the t-ball field
Building & Grounds / APP - Mike Fleming
Mower is there, need more supplies soon
Need dirt to build up mound at Field D - John Corrie clarified that Matamoras has said they will be providing clay, we’re waiting on them.
Currently have 3 liners at APP - one needs to go back to MBF
Matamoras has not revisited the discussion of storage for us at APP since Exec Board meeting with Rec
Safety Discussion re: COVID
Players not required to wear masks
Respect player/parent wishes if a parent wants a child to wear a mask
Bleachers and social distancing for players - use a thicker rope or more durable caution tape? Last year’s tape tore easily
Coaches - keep a mask on your person, pull it up if near a player
5-6 in dugout at a time, the rest of the team out of the dugout
Concessions - masks in the stand, masks when you walk up to order
If a player is quarantined from school, they shouldn’t attend league events.
ONLY for quarantines. Does not apply to the whole building going remote for 2 days.
Hat tip at end of the game instead of handshakes
We will distribute gaiters to rostered coaches who need one
State Softball Tournament Updates
2 months away, ball is rolling
John Corrie requested Amber Winslow be brought in to organizers
Jessica Olcott reviewed progress
Elizabeth Stahlman will be sending a letter to businesses
Christina Lake is reaching out to hotels
Facebook Page or Event? We’ll set up as an Event - loop Erin Ruppert in for social media needs
Big Pavillion? Drake? Leaning toward Drake
Make it the home base - keep official bracket, official pool standings, etc
Concessions - no response from Bolles yet
Totes with supplies at each field - we supply game balls
Scorekeepers for each field
Need more bathrooms/Port-a-Potties
Sanitize dugouts - can we acquire a sprayer?
John Corrie notified head umpire that we will need umpires for tournament
Unsure if state will bring in more
Reached out to softball parents
Won’t know baseball district dates until Memorial Day most likely
Need volunteers for “welcome” promo bags
Photographer to roam fields - Carly check with Bonnie McCaffery, she is confirmed
Merch - shirts, etc?
Unclear what we can get away with at Matamoras
Will connect with JEM for printing
Would need Boro approval
Moving to APP
Split Up for crowds
9:00AM Majors & Minors Baseball
9:45AM Majors & Minors Softball
10:30AM Rookies & T-ball
Use area between fields C&D
Bill can supply a power source for the PA System
All Star Updates
Baseball - will go ahead with Districts, only States if a B-bracket is introduced
Question re: Pant Colors
T-ball, Rookies, Minors Baseball - Grey Pants
Majors Baseball - White Pants
Softball - Black Pants
Meeting concluded by John Corrie at 8:20 pm.
Minutes by Erin Ruppert