June 2021 Minutes

UpdatedFriday June 25, 2021 byErin Ruppert.

Delaware Valley Youth Sports League

June 21, 2021


Opening: The regular monthly meeting for DVYSL was called to order at 6:30pm on June 21, 2021 by Erin Ruppert, Secretary.



In attendance: Bill Fells, Baseball Vice President, Carly Longhenry, Treasurer, Erin Ruppert, Secretary, Jessica Olcott, Softball Vice President, Scott Ruppert (Rookies/T-ball Division Head), Elizabeth Stahlman (Majors Softball Division Head), Mike Fleming (Buildings & Grounds APP), Dave Bannon (Buildings & Grounds MBF), Amber Winslow (Travel/All Stars), Chrissy Weber, Meghann Davis, BJ Zielinski, José Felix, Chris Galimi, Shannon Papadatos, Samantha Scotti, Christian Murphy, Colleen Montgomery, Jon Maney, Kathleen Farrell, Chris Masone, Tara Van Horn, Elizabeth Springstead, John Springstead, Anna Feely


Treasury Report

  • There is $16,046.71 in our account. 

  • Approx $4100 in sponsor money for All Star teams

  • $5278 from fundraiser

  • $3500 concessions from the season


Softball Season Review - Jessica Olcott

  • Great season, coaches did amazing

  • 5 Minors, 3 Majors softball teams was great


Baseball Majors/Minors Division Season Review - Bill Fells

  • Great season - very competitive overall

  • Increased skills in the divisions


Rookies/T-ball Division Season Review - Scott Ruppert

  • Great season, working to make divisions more competitive

  • Coach pitch more hits versus pitching machine


Concession Stand Report - Erin Ruppert

  • Made money

  • Had more help but will look at including info about volunteering with registration

  • Schedules filled out ahead of time was helpful

  • José Felix asked if there had been any thought of reaching out for volunteers from Boy Scouts, Girl Scouts, High Schoolers who need community service hours? Bill Fells answered yes in the past, will look into doing it again post-COVID


Buildings & Grounds / MBF - Dave Bannon

  • Baseball still going at MBF

  • Will need to schedule an end of season clean up

  • Replace black tarps on back stop & outfield fence before next season. Look into having them printed with the logo either through vendor or JEM.


Building & Grounds / APP - Mike Fleming

  • Plenty of lime & clay

  • Gas can full

  • Don’t mess with the choke on hte mower

  • Will need the mower from MBF on Sat-Sun

  • Baseball & softball still going at APP


State Softball Tournament - Jessica

  • This weekend - 10U plays 2 game Friday night

  • Volunteers needed for the whole weekend - please let Jessica know if you can volunteer

  • Sat-Sun games all day long

  • Fields need to be done by the league

  • Erin will reach out to baseball All Star teams to ask parents to volunteer

  • Needs

    • Wednesday move stuff from MBF to APP - will get access to storage in building by Drake Pavilion for overnight storage

    • Thurs clean up garbage

    • Fri drag & line fields

    • Sat-Sun need help keeping things running

    • 4-5 pop ups from Milford plus a few others needed for 8 total (2/field)

  • Volunteer schedule available


Baseball All Star Update

  • Operating more as travel

  • 10U/11U/12U teams

  • 10U/12U doing a USABL tournament near Somerset, NJ

  • 12U also looking at additional tournaments

  • Unsure when 11U is playing


Old Business

  • None


New Business

  • Fall Ball (Travel)

    • Baseball

      • 13-15yo tryouts July 16th

      • Likely 12U, 11U, 10 or 9U - depends on who shows up

      • Will announce tryouts later in the summer - get through All Stars first

      • USABL league again

    • Softball

      • 10U, 8U if interest and coaches

  • Softball 2022

    • Currently missing intermediate step from t-ball to minors for Softball

    • Proposal to have three separate divisions before 2021 season

    • To avoid having 2 teams in any division, may be best to have Rookies as coed then split for Minors

      • Would make that clear in advertising & registration framework

    • Need evaluations for Minors Softball

      • Would look like Minors Baseball - evaluations, umpires, kids pitching entire season

    • May take 2 years to work out the growing pains and see kids in the best division

    • Girls who played Minors this year could opt to play again

    • More discussion needed - after softball tournament 

  • Amend by-laws to add additional Board Positions

    • Add Fundraising Coordinator - approved by unanimous vote

    • Split Rookies/T-ball into two positions since they were half the league - Division Head Rookies, Division Head T-ball - Approved by unanimous vote


Nominations for Board Positions

  • Election July 12th Meeting

  • Nominations received listed in italics next to position

  • Division Head Minors Softball - Colleen Montgomery

  • Division Head Majors Softball - Dave Bannon

  • Division Head Minors/Majors Baseball - Chris Monroe

  • Division Head Rookies - Scott Ruppert

  • Division Head T-ball - Tara Van Horn

  • Buildings & Grounds - APP - Chris Masone

  • Buildings & Grounds - MBF

  • Concessions Coordinator - Jenn Bannon (conditionally)

  • All Star Coordinator

  • Fundraising Coordinator - Anna Feely, Grace Biscardi


Next Meeting

  • June 12th 6:30PM @ Drake Pavilion



    Meeting concluded by Erin Ruppert at 7:40pm. 



Minutes by Erin Ruppert